Beginner-friendly. Walking counts. No running experience needed.
Beginner-friendly. Walking counts. No running experience needed.
These Terms and Conditions apply to the purchase, licensing and use of the Class to 5K School Programme.
Please read them carefully before purchasing the Programme.
By placing an Order, the Customer confirms that it has read and accepts these Terms and Conditions and that the person placing the Order has authority to enter into the Contract on behalf of the relevant school, academy trust, local authority or other educational organisation.
These Terms are intended for purchases made by schools and educational organisations acting in the course of their activities. They are not consumer terms for parents or individual purchasers.
The Class to 5K School Programme is supplied by:
Hybrid Fit Life Ltd
Company number: 17409463
Registered in England and Wales
Registered office: 36 Beech Avenue, Parbold, Wigan, WN8 7NS, England.
Email: info@hybridfitlife.com
In these Terms:
“we”, “us”, “our” and “Supplier” mean Hybrid Fit Life Ltd.
“Class to 5K” means the Class to 5K programme and brand operated by Hybrid Fit Life Ltd.
In these Terms:
Academic Year
means the academic year identified in the Order Confirmation, normally running from 1 September to 31 August.
For example, a 2026/27 Licence runs from 1 September 2026 to 31 August 2027 unless the Order Confirmation states otherwise.
Contract
means the legally binding agreement between the Supplier and the Customer consisting of the Order, Order Confirmation and these Terms.
Customer
means the legal entity purchasing the Programme, which may include a school, academy trust, local authority or other educational organisation.
Final Event
means any culminating Class to 5K challenge, fun run or similar event organised by a School.
Licence
means the limited permission granted under these Terms to use the Programme Materials.
Licence Period
means the Academic Year specified in the Order Confirmation.
Licensed School
means the individual school or educational setting named in the Order and authorised to use the Programme.
Order
means the Customer’s order for the Programme.
Order Confirmation
means our written or electronic confirmation accepting the Order and identifying the Licensed School and Licence Period.
Parent Plan
means the optional Class to 5K programme made available separately to parents and carers, including any plan delivered through TrainingPeaks or another third-party platform.
Programme
means the Class to 5K School Programme purchased by the Customer.
Programme Materials
means all materials supplied as part of the Programme, including teacher session cards, programme guides, safety materials, risk-assessment templates, pupil materials, parent communications, presentations, posters, certificates, downloadable resources and other supporting content.
3.1 Class to 5K is a structured running and physical-activity programme designed primarily for primary-school-aged children.
3.2 The Programme provides schools with materials to help appropriately qualified or competent school staff organise and deliver Class to 5K within their own setting.
3.3 The Programme does not constitute:
a. medical advice;
b. physiotherapy or rehabilitation advice;
c. individualised exercise prescription for a particular pupil;
d. safeguarding advice specific to an individual School;
e. legal advice;
f. regulatory advice; or
g. a substitute for the Customer’s own professional judgement, policies, procedures or statutory responsibilities.
3.4 The Programme is designed to support, rather than replace, the Customer’s existing safeguarding, health and safety, first-aid, SEND, equality, medical and behaviour-management arrangements.
4.1 An Order constitutes an offer by the Customer to purchase a Licence subject to these Terms.
4.2 The Contract comes into force when:
a. we issue an Order Confirmation; or
b. we provide access to the Programme,
whichever occurs first.
4.3 The person placing the Order confirms that they:
a. are acting on behalf of the Customer; and
b. have authority to bind the Customer to the Contract.
4.4 If we reasonably believe that appropriate authority has not been obtained, we may request confirmation before providing or continuing access.
4.5 Any purchase order issued by the Customer is treated as an administrative document only.
4.6 Terms contained in or referred to by a Customer purchase order do not replace or vary these Terms unless we expressly agree to those changes in writing.
4.7 If a Customer requires its own procurement or supplier terms to apply, those terms must be agreed with us before the Contract is formed.
5.1 The Customer must pay the price displayed at checkout or stated in the relevant quotation, invoice or Order Confirmation.
5.2 Prices are exclusive of VAT unless expressly stated otherwise. VAT will be charged where legally applicable.
5.3 Where payment is made online, payment is due at the time of purchase.
5.4 Where we agree to invoice a Customer, payment is due within 30 days of the invoice date, unless another period is agreed in writing.
5.5 The Customer is responsible for obtaining any purchase order, budgetary approval or other internal authority required before placing the Order.
5.6 We may suspend access to the Programme where an undisputed payment remains overdue after reasonable notice.
5.7 We reserve any statutory rights available to us in respect of late commercial payments.
The current UK regime provides for statutory interest on qualifying late commercial payments at 8 percentage points above the Bank of England base rate, although the precise treatment can depend on the contract and purchaser
6.1 Because the Programme consists primarily of digital materials and licensed intellectual property, fees are non-refundable once access to the Programme Materials has been provided, except:
a. where required by law;
b. where we have materially failed to provide the Programme purchased and have not remedied that failure within a reasonable period after being notified; or
c. where we expressly agree otherwise in writing.
6.2 Before access is provided, we may agree to cancel an Order at our discretion.
6.3 Nothing in these Terms excludes any legal right that cannot lawfully be excluded.
7.1 Subject to payment of the applicable charges, we grant the Customer a:
Licence to use the Programme Materials at the Licensed School during the Licence Period.
7.2 Unless expressly stated otherwise in the Order Confirmation, one Licence covers one named School only.
7.3 The Licence permits the Licensed School to run the Programme with multiple appropriate classes, year groups or cohorts within that School during the Licence Period.
7.4 The Licence does not extend to other schools operated by the same Customer, academy trust, federation, local authority or organisation.
7.5 A separate Licence must therefore be purchased for each School unless we have expressly agreed a multi-school or organisation-wide licence.
7.6 The Licence begins and ends on the dates shown in the Order Confirmation.
7.7 The Licence does not automatically renew.
7.8 The Customer must purchase a new Licence if it wishes to deliver a new Class to 5K programme after the Licence Period expires.
8.1 At the end of the Licence Period, the Customer’s right to use the Programme Materials to deliver Class to 5K ends.
8.2 The Customer may retain one copy of relevant Programme Materials where reasonably required for:
a. internal records;
b. safeguarding records;
c. health and safety records;
d. insurance purposes; or
e. other legitimate administrative or legal purposes.
8.3 Retaining materials for those purposes does not give the Customer permission to deliver the Programme again after expiry.
8.4 Following expiry, the Customer must not use retained Programme Materials to:
a. start another Class to 5K cohort;
b. repeat the Programme in a later Academic Year;
c. distribute the Programme to another School; or
d. reproduce the Programme as an alternative or replacement programme.
8.5 Renewing the Licence gives the Customer access to the current version of the Programme for the new Licence Period.
During the Licence Period, authorised staff at the Licensed School may:
a. download and store Programme Materials;
b. print reasonable quantities for use at the Licensed School;
c. use teacher materials internally to deliver the Programme;
d. distribute pupil-facing materials to pupils participating in the Programme;
e. distribute designated parent-facing materials to parents and carers;
f. use designated posters, promotional materials and communications to promote the Licensed School’s Class to 5K programme;
g. personalise fields specifically intended to be customised, including School name, dates, routes, contact details and locally relevant information; and
h. use the Class to 5K name and supplied branding solely for the purpose of promoting and delivering the authorised Programme.
The Customer must not, without our prior written permission:
a. resell the Programme or Programme Materials;
b. sublicense them;
c. give another School access to them;
d. share protected download links or account details;
e. upload teacher-facing Programme Materials to publicly accessible websites, resource libraries or file-sharing platforms;
f. remove copyright, licensing, ownership or Class to 5K branding notices;
g. materially alter the Programme and continue to represent the altered product as the official Class to 5K Programme;
h. reproduce substantial parts of the Programme to create another programme, product or commercial service;
i. sell modified copies of Programme Materials;
j. represent the Programme as having been created by the Customer or another organisation; or
k. use the Programme after the Licence Period except as expressly allowed under clause 8.
10.2 This clause does not prevent the Customer from publicly sharing materials that we have specifically designed for public or parent-facing distribution
11.1 All intellectual property rights in the Programme and Programme Materials remain owned by or licensed to Hybrid Fit Life Ltd.
11.2 This includes, where applicable:
11.3 Purchase of the Programme does not transfer ownership of those intellectual property rights to the Customer.
11.4 The Customer receives only the Licence expressly granted under these Terms.
11.5 The Customer retains ownership of its own name, logo, photographs, materials and other intellectual property.
The Customer remains responsible for:
a. deciding whether the Programme is suitable for its School and pupils;
b. appointing suitable staff to oversee and deliver it;
c. appropriately supervising pupils;
d. ensuring staff delivering the Programme understand the relevant Programme guidance;
e. complying with applicable safeguarding requirements;
f. complying with applicable health and safety requirements;
g. complying with its first-aid procedures;
h. considering pupils’ medical conditions, injuries and additional needs;
i. making appropriate reasonable adjustments;
j. managing pupil behaviour;
k. assessing the suitability of the activity space;
l. ensuring suitable equipment, footwear and clothing;
m. obtaining any consents or permissions required by the School;
n. maintaining appropriate insurance; and
o. complying with applicable legislation and its own policies and procedures.
13.1 Physical activity involves inherent risks including slips, trips, falls, collisions, fatigue and musculoskeletal injury.
13.2 Programme Materials have been designed to help Schools plan and deliver Class to 5K safely and proportionately.
13.3 However, the Customer remains responsible for identifying and managing risks specific to its School, pupils and circumstances.
13.4 Before delivering the Programme, the Customer must review the Class to 5K:
13.5 The Customer must adapt those materials where appropriate to take account of:
a.the School site;
b.surfaces;
c. available space;
d. pupil numbers;
e. staffing and supervision;
f. pupil age and ability;
g. medical and additional needs;
h. weather;
i. equipment;
j. other site users; and
k. any other locally relevant hazards.
13.6 Any risk assessment supplied by us is a template and does not constitute confirmation that a particular School, route, environment or activity is safe.
13.7 The Customer must stop, adapt, relocate, postpone or cancel any activity where continuing would create an unacceptable risk.
DfE guidance confirms that schools must assess risks arising from their activities and put proportionate control measures in place, covering employees and others including pupils and visitors.
14.1 No physical-activity programme is appropriate for every individual in every circumstance.
14.2 The Customer remains responsible for determining how individual pupils participate.
14.3 Relevant staff should be aware of medical conditions, injuries, disabilities and additional needs where those matters are relevant to safe participation.
14.4 Required medication and appropriate first-aid arrangements should be available in accordance with the School’s existing procedures.
14.5 A pupil must not be pressured to:
a. continue exercising through pain, illness or distress;
b. run continuously;
c. complete a particular distance;
d. compete beyond an appropriate level; or
e. complete an activity staff reasonably consider unsuitable.
14.6 Appropriate alternatives may include:
14.7 Walking is an intentional and valid part of Class to 5K.
15.1 Class to 5K is intended to encourage physical activity, confidence, consistency, family participation and positive experiences of movement.
15.2 Individual outcomes will vary.
15.3 We do not guarantee that:
a. any child will run a particular distance;
b. every participant will complete 5K;
c. any child or adult will achieve a particular level of fitness;
d. the Programme will produce a particular health outcome;
e. the Programme will produce a particular educational, attendance, behavioural or wellbeing outcome; or
f. the Programme will be appropriate without adaptation for every participant.
15.4 The 2K, 3K and 5K challenge options should be regarded as flexible achievement routes rather than mandatory performance standards.
16.1 The Customer remains responsible for safeguarding children while the Programme is being delivered as part of School activities.
16.2 Nothing in this Contract transfers custody, supervision or safeguarding responsibility for pupils to Hybrid Fit Life Ltd.
16.3 The Customer remains responsible for its arrangements concerning:
a. pupil supervision;
b. safeguarding procedures;
c. visitors;
d. volunteers;
e. collection and dismissal;
f. photography and filming;
g. parental permissions where appropriate; and
h. reporting and responding to safeguarding concerns.
16.4 Where volunteers, parents, external coaches or other third parties assist with the Programme, the Customer is responsible for determining what checks, supervision, briefings or controls are appropriate.
17.1 A School may choose to conclude Class to 5K with a 2K, 3K or 5K challenge, fun run or other Final Event.
17.2 The organisation and operation of any Final Event is the Customer’s responsibility.
17.3 Where the event is run simply as a normal School session, the Customer should assess it as part of its normal activity arrangements.
17.4 Where parents, carers, spectators, volunteers or other visitors are invited, the Customer must treat the Final Event as a separate event and undertake an appropriate event-specific risk assessment.
17.5 Where relevant, the Customer is responsible for arrangements including:
a. the route;
b. participant numbers;
c. participant registration;
d. challenge distances;
e. start arrangements;
f. finish arrangements;
g. marshalling;
h. supervision;
i. spectator areas;
j. first aid;
k. emergency procedures;
l. safeguarding;
m. lost-child arrangements;
n. traffic and parking;
o. weather contingencies;
p. hydration;
q. photography and filming; and
r. any medals, certificates or finish-line activities.
17.6 A Class to 5K Final Fun Run Event Risk Assessment supplied by us is a template only and must be reviewed and adapted by the Customer.
18.1 The Class to 5K Parent Plan is separate from the School Programme.
18.2 Parent or carer participation is completely optional.
18.3 A child’s participation in the School Programme must not be conditional upon their parent or carer purchasing the Parent Plan.
18.4 Children are not required by the Programme to complete the optional at-home sessions where their family has not joined the Parent Plan.
18.5 Unless expressly agreed otherwise, the School:
a. does not sell the Parent Plan;
b. does not collect payment for the Parent Plan;
c. does not administer parent accounts;
d. does not manage parent subscriptions or purchases;
e. does not track Parent Plan completion; and
f. is not required to provide TrainingPeaks technical support.
18.6 Parents and carers who choose to participate are responsible for assessing the suitability of the at-home activity environment and appropriately supervising their child.
18.7 Parents participating as runners in a School-organised Final Event are subject to the School’s event arrangements and risk assessment
19.1 The Programme may contain links or references to independent third-party websites, applications or services.
19.2 These may include TrainingPeaks.
19.3 Use of independent third-party services may be governed by their own:
19.4 We are not responsible for an interruption, change or failure caused solely by an independent third-party service outside our reasonable control.
19.5 Where a third-party service ceases to be available, we may reasonably alter the way the relevant Programme functionality is delivered.
20.1 We may update Programme Materials from time to time.
20.2 Updates may include:
a. correcting errors;
b. improving activities;
c. improving guidance;
d. updating safety information;
e. improving design or usability;
f. reflecting changes to technology; or
g. responding to legal or regulatory developments.
20.3 During an active Licence Period we will not materially remove the essential substance of the Programme purchased without reasonable justification.
20.4 The Customer should use the most recent version of safety-critical guidance made available to it.
20.5 A renewed Licence may include an updated edition of the Programme for the relevant Academic Year.
21.1 We will use reasonable efforts to keep any digital resource area required for the Programme available during the Licence Period.
21.2 We do not guarantee uninterrupted website availability.
21.3 Access may temporarily be unavailable because of:
21.4 Where a material access problem occurs, we will use reasonable efforts to restore access or provide an alternative method of obtaining the relevant materials.
21.5 The Customer is responsible for maintaining the confidentiality of any account or protected access details issued to it.
22.1 Each party is responsible for complying with applicable UK data-protection legislation in relation to personal data for which it is responsible.
22.2 The standard School Programme does not require the Customer to provide us with pupil medical records, safeguarding information or other special-category pupil data.
22.3 The Customer should not upload, email or otherwise send us sensitive pupil information unless we have expressly agreed in writing that doing so is necessary.
22.4 Our handling of School contact, account, billing and website-user information is governed by our Privacy Policy.
22.5 Where future functionality requires us to process personal data on behalf of a Customer as a data processor, the parties will enter into appropriate data-processing terms before that processing takes place.
A written controller-processor agreement is required when one organisation processes personal data on behalf of another, and UK data-protection guidance specifies the matters that such an agreement must cover.
23.1 Purchasing the Programme does not automatically give us permission to use:
a. the School’s name for promotional purposes;
b. the School’s logo;
c. photographs of pupils;
d. photographs of parents;
e. pupil names;
f. testimonials; or
g. case-study information.
23.2 We will obtain appropriate permission before using identifiable School materials for promotional purposes where permission is required.
23.3 The Customer remains responsible for ensuring that its own photography, filming and publication activities comply with its policies and applicable data-protection and safeguarding requirements.
24.1 We warrant that:
a. we have the right to supply and license the Programme Materials; and
b. we will provide our services under the Contract with reasonable care and skill.
24.2 Except as expressly stated in the Contract, we do not guarantee that the Programme will meet every individual requirement of the Customer.
24.3 Promotional descriptions of the intended benefits of Class to 5K are descriptions of the Programme’s aims and are not guarantees of particular results.
The Customer’s attention is particularly drawn to this clause.
25.1 Nothing in the Contract excludes or limits liability where doing so would be unlawful.
25.2 In particular, nothing in these Terms excludes or limits our liability for:
a. death or personal injury caused by our negligence;
b. fraud or fraudulent misrepresentation; or
c. any other liability that cannot lawfully be excluded or limited.
25.3 Subject to clause 25.2, we will not be liable for:
a. loss of profit;
b. loss of revenue;
c. loss of anticipated savings;
d. loss of business opportunity;
e. loss of goodwill;
f. indirect or consequential loss; or
g. losses caused by the Customer’s failure to follow material Programme guidance or properly assess circumstances within its control,
to the extent that exclusion is lawful and reasonable.
25.4 Subject to clause 25.2, our total aggregate liability arising out of or in connection with an Order shall not exceed the greater of:
a.ÂŁ10,000; or
b. 200% of the total charges paid or payable by the Customer under the relevant Order.
25.5 Nothing in the Contract transfers to Hybrid Fit Life Ltd any statutory responsibility of:
for the health, safety or safeguarding of its pupils, staff or visitors.
25.6 Nothing in this clause limits the Customer’s obligation to pay properly due fees.
Certain exclusions and restrictions of liability in business contracts are subject to statutory controls, and liability for death or personal injury resulting from negligence cannot simply be excluded by contract. This is one reason I would have the eventual cap checked against your insurance before launch.
26.1 Each party is responsible for maintaining insurance appropriate to its activities and responsibilities.
26.2 The Customer is responsible for determining whether its existing insurance arrangements appropriately cover its proposed delivery of:
a. the School Programme;
b. physical-activity sessions;
c. volunteers or visitors; and
d. any Final Event.
26.3 Hybrid Fit Life Ltd will maintain insurance appropriate to the activities it undertakes in connection with the Programme.
27.1 We may suspend access to some or all Programme Materials where:
a. undisputed payment is materially overdue;
b. the Programme is being unlawfully copied or distributed;
c. the Customer has materially breached the Licence;
d. account credentials have been shared with unauthorised third parties; or
e. suspension is reasonably necessary to protect the Programme, our systems or other customers.
27.2 Where reasonably practicable, we will notify the Customer and provide an opportunity to remedy the issue before suspension.
28.1 Either party may terminate the Contract by written notice if the other party:
a. commits a material breach that cannot reasonably be remedied; or
b. commits a remediable material breach and fails to remedy it within 30 days after receiving written notice requiring it to do so.
28.2 We may terminate the Licence immediately in cases of deliberate and serious intellectual-property infringement or unauthorised commercial resale of Programme Materials.
28.3 Termination does not affect rights and liabilities accrued before termination.
28.4 Following termination of the Licence, the Customer must cease using the Programme except to the extent reasonably necessary to retain legally or administratively required records.
Neither party will be responsible for failing or being delayed in performing its obligations where the failure results from circumstances outside its reasonable control.
This may include significant:
The affected party must take reasonable steps to minimise the effect.
This clause does not remove an obligation to pay charges that have already properly fallen due.
30.1 Each party must keep genuinely confidential information received from the other confidential and use it only for purposes connected with the Contract.
30.2 This obligation does not apply to information that:
a. is already lawfully public;
b. was lawfully known before disclosure;
c. is obtained independently from another lawful source; or
d. must be disclosed by law.
30.3 Nothing in these Terms prevents a School, academy trust, local authority or other public body from complying with lawful transparency, audit or Freedom of Information obligations.
31.1 The Customer may not transfer its Licence to another School or organisation without our prior written agreement.
31.2 A change of staff, headteacher or personnel within the same Licensed School does not affect the Licence.
31.3 We may transfer the Contract as part of a bona fide transfer, restructuring or sale of the Class to 5K or Hybrid Fit Life business, provided that doing so does not materially reduce the Customer’s contractual rights.
32.1 We may use suitable third parties to provide administrative, technical, hosting, design, payment or support services.
32.2 Using subcontractors does not relieve us of responsibility for obligations we have undertaken under the Contract.
32.3 Any personal-data processing by third parties will be handled in accordance with applicable data-protection requirements.
Nothing in the Contract creates:
a. a partnership;
b. joint venture;
c. employment relationship; or
d. agency relationship
between the Customer and Hybrid Fit Life Ltd.
Neither party has authority to bind the other except as expressly agreed.
34.1 The Terms applying to an Order are those accepted when the Contract is formed.
34.2 We may update these Terms for future Orders or renewals.
34.3 We will not retrospectively make a material adverse change to an existing Contract unless:
a. the Customer agrees; or
b. the change is reasonably required to comply with law or regulation.
34.4 Any individually negotiated variation must be agreed in writing.
35.1 The Contract represents the entire agreement between the parties relating to the relevant Order.
35.2 Each party acknowledges that it has not relied upon any statement or representation not incorporated into the Contract.
35.3 Nothing in this clause excludes liability for fraud or fraudulent misrepresentation.
If any provision of the Contract is found to be unlawful, invalid or unenforceable, it will be treated as modified to the minimum extent necessary to make it enforceable.
If that is not possible, the relevant provision will be deleted.
The remainder of the Contract will continue in force.
A failure or delay by either party to exercise a contractual right does not waive that right.
A waiver on one occasion does not constitute a waiver on another occasion.
Unless expressly stated otherwise, no person other than the Customer and Hybrid Fit Life Ltd has a right to enforce any provision of the Contract under the Contracts (Rights of Third Parties) Act 1999.
39.1 Formal notices under the Contract must be given by email or post to the contact details shown in:
a. the Order;
b. the Order Confirmation; or
c. any subsequently notified replacement address.
39.2 This clause does not prevent normal customer-service communications from taking place by ordinary email.
40.1 If a dispute arises, both parties should first attempt to resolve it through reasonable good-faith discussions.
40.2 Either party may ask for the matter to be escalated to an appropriate senior representative of the other.
40.3 Nothing in this clause prevents either party from seeking urgent legal relief where necessary to protect its rights.
41.1 The Contract and any non-contractual dispute or claim arising from it are governed by the law of England and Wales.
41.2 Subject to clause 40, the courts of England and Wales shall have exclusive jurisdiction to determine disputes arising from or connected with the Contract.
By placing an Order, the Customer confirms that:
