Beginner-friendly. Walking counts. No running experience needed.
Beginner-friendly. Walking counts. No running experience needed.
Class to 5K respects your privacy and is committed to protecting your personal information.
This Privacy Policy explains how we collect, use, store and protect personal information when you:
It also explains your rights under UK data-protection law.
Class to 5K is operated by:
Hybrid Fit Life Ltd
Company number: 17409463
Registered in England and Wales
Registered office: 36 Beech Avenue, Parbold, Wigan, WN8 7NS, England.
Email: info@hybridfitlife.com
For the purposes of applicable UK data-protection law, Hybrid Fit Life Ltd is the data controller for the personal information described in this Privacy Policy unless we tell you otherwise.
In this Policy:
“we”, “us” and “our” mean Hybrid Fit Life Ltd.
“Class to 5K” means the Class to 5K programme, website and associated services operated by Hybrid Fit Life Ltd.
The personal information we collect depends on how you interact with us.
Information you provide directly
This may include:
When someone purchases Class to 5K on behalf of a school or organisation, we may collect information including:
We use this information to:
Our lawful bases will generally be performance of a contract, legal obligation and/or our legitimate interests in administering and supporting our business and customers, depending on the particular processing.
If you contact us through the website, email or another communication channel, we may collect:
We use this information to respond to your enquiry, provide requested information and maintain an appropriate record of our communications.
Our lawful basis is normally our legitimate interest in responding to enquiries and operating our business, or taking steps at your request before entering into a contract.
If you choose to subscribe to Class to 5K emails, updates or other marketing communications, we may collect:
Where required, we will send electronic marketing on the basis of your consent.
You can unsubscribe at any time by:
Withdrawing consent does not affect processing that took place before consent was withdrawn.
We may also contact existing organisational customers about closely related Class to 5K products or services where permitted by applicable law, while providing an easy way to opt out.
When you use our website, certain technical information may be collected automatically.
Depending on the technologies used on the website, this may include:
We may use this information to:
Our website may use cookies and similar technologies.
Strictly necessary cookies
These are required for functions such as website security, navigation, checkout or remembering essential preferences.
Where the law permits, these may be used without consent.
Analytics, functionality or marketing cookies
Where we use non-essential cookies, they will not be placed until the visitor has made the appropriate choice through our cookie-consent system where consent is required.
Visitors should be able to accept or reject non-essential cookies and change their preferences.
ICO guidance states that non-essential cookies should not be set before valid consent has been obtained, and simply continuing to browse a website is not sufficient consent.
Further information about individual cookies and their duration should be provided in our Cookie Policy / Cookie Settings.
Class to 5K is a programme designed for children, but the Class to 5K website is not designed to collect personal information directly from pupils.
We do not require schools to provide us with:
in order to purchase or deliver the standard Class to 5K School Programme.
Schools should not send this information to us unless we have specifically requested it for a legitimate purpose and appropriate data-protection arrangements have been established first.
Responsibility for pupil records held by a school remains with that school or its relevant governing organisation.
From time to time, Class to 5K may use photographs or video from participating schools, events or pilots.
We will not assume that purchasing Class to 5K gives us permission to use identifiable photographs or videos of pupils.
Where we wish to use identifiable images for our own marketing or promotional purposes, we will ensure that an appropriate lawful basis and any necessary permission arrangements are in place.
Schools remain responsible for their own safeguarding, photography and data-protection procedures when taking or publishing photographs or video themselves.
If a school, member of staff, parent or other participant provides a testimonial or agrees to participate in a case study, we may use the information for promotional purposes in accordance with the permission given to us.
Where appropriate, we will agree:
We will not knowingly publish identifiable information about a child as a testimonial or case study without appropriate arrangements being in place.
The optional Class to 5K Parent Plan may be purchased or accessed through TrainingPeaks, which is an independent third-party platform.
Parents who follow a link from Class to 5K to TrainingPeaks should review TrainingPeaks’ own privacy information regarding the personal information it collects and processes through its platform.
The School does not need to provide us with information about which parents purchase or complete the Parent Plan.
Where Hybrid Fit Life Ltd itself receives personal information connected with Parent Plan purchases or customer support, we will process that information in accordance with this Privacy Policy and applicable law.
Where payment is taken through the website, payment may be processed by a specialist payment provider, PayPal Holdings Inc.
The payment provider may collect information necessary to process the transaction under its own privacy terms.
We do not ordinarily need to store full debit or credit-card numbers ourselves.
We may receive information such as:
We retain appropriate transaction records for accounting, tax, contractual and fraud-prevention purposes.
Depending on the circumstances, we may use personal information to:
UK data-protection law requires us to have a lawful basis for using personal information.
Depending on the circumstances, we may rely on:
Contract
Where processing is necessary to enter into or perform a contract with you.
For example, processing information needed to administer a purchase made by an individual customer.
Legitimate interests
Where processing is necessary for our legitimate business interests and those interests are not overridden by your rights and interests.
These interests may include:
Consent
Where you have actively chosen to allow particular processing, such as certain marketing communications or non-essential cookies.
Legal obligation
Where we need to process information to comply with a legal requirement, such as tax, accounting or regulatory obligations.
Legal claims
Where necessary to establish, exercise or defend legal rights.
The ICO requires organisations to identify and communicate the lawful basis they rely upon for processing personal information.
We may share personal information where reasonably necessary with organisations that help us operate Class to 5K.
These may include:
We require service providers acting on our behalf to handle personal information appropriately and only for authorised purposes.
We do not sell personal information to advertisers or data brokers.
Some technology providers we use may process or store personal information outside the United Kingdom.
Where personal information is transferred internationally, we will take reasonable steps to ensure that an appropriate legal mechanism is used where required.
This may include:
You may contact us if you would like further information about safeguards applying to a particular transfer.
The ICO requires organisations to tell individuals about relevant international transfers and the safeguards relied upon.
We do not keep personal information for longer than we reasonably need it.
Different information is retained for different periods depending on:
As a general approach:
Customer and contractual records
We may retain relevant contractual and customer records for up to six years after the end of the relevant contractual relationship, where appropriate for legal, accounting and dispute-management purposes.
Financial and transaction records
We retain records for the period required by applicable tax and accounting law.
General enquiries
Routine enquiries that do not result in an ongoing relationship will generally be deleted when they are no longer reasonably required.
Marketing records
We retain marketing information while you remain subscribed or until it is no longer required.
Where somebody opts out, we may retain limited information on a suppression list so that we can respect that request in future.
Website analytics
Analytics data is retained according to the retention settings of the relevant service and our own configured retention period.
We take reasonable technical and organisational measures designed to protect personal information against:
Measures may include:
No internet-based system can be guaranteed to be completely secure, but we take reasonable steps appropriate to the information we process.
Depending on the circumstances and the lawful basis we rely on, you may have rights including:
The right of access
You may request a copy of personal information we hold about you.
The right to rectification
You may ask us to correct inaccurate or incomplete information.
The right to erasure
In certain circumstances, you may ask us to delete your information.
The right to restrict processing
You may have the right to ask us to restrict how your information is used.
The right to data portability
In certain circumstances you may have the right to receive information in a commonly used machine-readable format or have it transferred to another organisation.
The right to object
You may object to certain processing based on legitimate interests and to direct marketing.
Rights relating to consent
Where processing is based on consent, you may withdraw your consent at any time.
Some rights only apply in particular circumstances and are subject to legal exemptions.
ICO guidance requires the available individual rights to be explained in privacy information and says the right to object should be brought specifically to people’s attention.
You have the right to object at any time to the use of your personal information for direct marketing.
You may also have the right to object where we process your personal information on the basis of legitimate interests.
Please contact us using the details below if you wish to exercise this right.
To exercise a data-protection right or ask us a question about your personal information, contact:
Hybrid Fit Life Ltd
Email: info@hybridfitlife.com
Address: [REGISTERED OFFICE OR PRIVACY CONTACT ADDRESS]
We may need to request reasonable information to verify your identity before responding.
We will respond within the time limits required by applicable data-protection law.
If you have concerns about how we use your personal information, please contact us first so that we can try to resolve the issue.
You also have the right to complain to the UK’s data-protection regulator:
Information Commissioner’s Office (ICO)
Current contact information and complaint procedures are available through the ICO’s official website.
You do not have to contact us before making a complaint to the ICO.
Our website may contain links to websites operated by other organisations.
These may include TrainingPeaks, social-media platforms and other relevant resources.
We are not responsible for the privacy practices of independent third-party websites.
We recommend reviewing their privacy information before providing personal information to them.
Class to 5K may operate accounts on social-media platforms.
When you interact with us through those platforms, the platform operator may also process your personal information under its own privacy policy.
Our Privacy Policy applies to the information that we receive and control through those interactions.
We do not currently use personal information collected through the Class to 5K website to make decisions about individuals based solely on automated processing that produce legal or similarly significant effects.
If this changes materially, we will update this Privacy Policy as required.
We may update this Privacy Policy from time to time to reflect:
The latest version will always be published on this website.
The “Last updated” date at the top of the Policy shows when it was most recently revised.
If you have any questions about this Privacy Policy or how we handle personal information, please contact:
Hybrid Fit Life Ltd
Trading as / operating Class to 5K
Email: info@hybridfitlife.com
Registered office: [REGISTERED OFFICE]
Company number: [COMPANY NUMBER]
